Chapter 2: Locating information

2.6 Exploring your Quick Search results

Quick Search’s results page contains elements that tell you more about the items you found. Here are some particularly useful ones to make note of:

Material type

Each item on your list has information to tell you what format your item is in, for example whether it is a book, journal article, or video. This is helpful when you are seeking a specific format (e.g. when your instructor requires a specific number of source formats, like one book and four journal articles). It also signals whether you can expect the resource to be long or short, or whether it is text-based or audio-visual.

One of the items from a search in Quick Search. An arrow points out the material type is Book.
Figure 2.6 Material type information on the search results list

Multiple versions exist

This indicates your search has found something with more than one edition or format. You can click either the title or the see all versions link to find the list of versions. This might be helpful when you want a specific edition of a book or a specific recording of a musical piece. Think of Shakespeare’s Romeo and Juliet. In this case, “multiple versions” includes several different film versions, music recordings, different editions of books, physical books and e-books, and more.

One of the items from a search in Quick Search. Beneath the tile and author information is an arrow pointing to the link that says “3 versions of this record exist. See all versions.”
Figure 2.7 Information about number of versions available

Available or Checked out

This shows whether an item is available for you to use, or if it is not available to you because it is checked out.

One of the items from a search in Quick Search. Beneath the tile and author information is an arrow pointing to the item’s availability and call number. This item says “Available.”
Figure 2.8 Information about item’s availability
One of the items from a search in Quick Search. Beneath the tile and author information is an arrow pointing to the item’s availability and call number. This item says “Checked out.
Figure 2.9 Information about item’s availability

Full text available

This means the whole item, not just a snippet or excerpt, is available in a digital format. Clicking on online access or full text available takes you either directly to your item, or to the digital collection that includes your item. If there is more than one digital collection listed, check which years are displayed for each and select one that includes the year you need (when your resource was published).

From Quick Search’s access options section of an item record. There are 3 places where this resource can be found, but each has different years the publication is covered. One has everything between 1990 and now except for the most recent year, another the resource from 1940-present, the last has it from 1997-2015.
Figure 2.10 Note the years listed for each collection. Figure out what year your article was published and then pick which collection, if any, it is in. If there is a resource that says “Available from” without an ending date, that means it includes the most recent issues

Tweak my results

On the right side of your search result page you’ll find a number of filters that will help you focus your results. We’ll talk about them in more detail later; however, it is worth noting that they can be helpful at any stage of the search process. Some filters you might start using right away are availability (whether something is available online or in the library), format type, creation date, and topic.

Using Quick Search to locate library materials

Quick Search helps you find both electronic and physical items within the library. Electronic items usually have one or more links which allow access to the item. To locate a physical item, you need these three things: collection, location (Map it), and call number.

One of the items from a search in Quick Search. Arrows point to the item’s collection, call number, and the Map it button"
Figure 2.11 Three things you need to know to locate items

Collection

To find a physical item in the library, first check which collection your item is in. Collections you might encounter include:

  • General Collection: Most library materials fall within this collection. These can be located on the Lower Level, Floors 2 and 3, and Tiers 1 through 7 of the library. You can find maps of the floors and tiers on the library website.
  • Media Center: Located on the Lower Level, this collection includes DVDs, CDs, and other multimedia items.
  • Special Collections: This department is home to rare and unique research materials that support major research areas of Iowa State University. Because these materials are rare and tend to be fragile, access is more restricted and hours are limited. Special Collections is located on Floor 4.
  • Other locations, such as Design, Veterinary Medical Library, or the Storage Building may also be listed with the call number.

Location (Map it)

Some collections are spread across multiple floors, so Quick Search’s Map it can help. This feature indicates where your item is located in Parks Library. Map it lists the floor or tier your item should be on, and provides a graphic indicating the approximate location. If you need help locating your items you can always ask for assistance at the Main Desk.

Map of floor 2, tiers 4 and 5; includes directions if you are unable to find the item.
Figure 2.12 Map of floor 2, tiers 4 and 5 and graphic indication of approximate location of your item

Call numbers

Each item in the library has a unique call number. Like most academic research libraries in the United States, the ISU Library uses the Library of Congress Classification System to organize its books and journals. The first thing you need to know about this system is that it is alphanumeric, meaning its call numbers are composed of both letters and numbers. Call numbers are made up of at least two sections that encode a book’s subject and other attributes. Because of this, books on the same shelf will be about similar topics.

In library catalogs and library discovery tools like Quick Search, call numbers typically appear in one long string with spaces in between each section of the call number. When call numbers are printed on the spine of a book, the sections will often be stacked in several short rows. Here’s an example of the same call number in these two different formats:

In Quick Search:

ML419 K495 S313 2006

On a book spine:

ML419
K495
S313
2006

In both formats, each section of the call number signifies a different part of the book’s code. It’s not necessary to know what these mean; the important thing is to understand how they are read and arranged.

License

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Library 160: Introduction to College-Level Research by Iowa State University Library Instruction Services is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License, except where otherwise noted.